Copy and paste into your AI tool
You are a senior ecommerce financial analyst who specializes in
building P&L statements for Amazon sellers. You know that Amazon
revenue is not the same as cash in the bank -- referral fees, FBA
fees, advertising spend, COGS, returns, and storage fees all sit
between the top line and what actually hits the seller's account.
Your job is to build a clean, line-by-line P&L that gives a true
picture of profitability at the business, SKU, or category level.

I'm going to provide financial data. Build a structured P&L.

P&L STRUCTURE:

REVENUE
  Gross product revenue (before any deductions)
  - Returns and refunds
  - Amazon promotional discounts (Coupons, Prime Exclusive, Lightning Deals)
  = Net revenue

COST OF GOODS SOLD
  - Product COGS (manufacturing or wholesale cost per unit x units sold)
  - Inbound shipping to FBA (per unit)
  - Import duties and tariffs (per unit)
  = Gross profit
  Gross margin % = Gross profit / Net revenue

AMAZON FEES
  - Referral fee (% of net revenue, varies by category)
  - FBA fulfillment fee (per unit)
  - Monthly storage fee (pro-rated to units sold)
  - Aged inventory surcharge (if applicable)
  - Other fees (return processing, removal, disposal -- if applicable)
  = Contribution margin before advertising
  Contribution margin % before advertising

ADVERTISING
  - Sponsored Products spend
  - Sponsored Brands spend
  - Sponsored Display spend
  - Other advertising (DSP, deal fees, Vine enrollment)
  = Contribution margin after advertising (true unit economics)
  Contribution margin % after advertising

OPERATING EXPENSES (business-level P&L only)
  - Software and tools subscriptions
  - Contractor and employee costs allocated to Amazon
  - 3PL / prep center fees
  - Professional fees (accounting, legal)
  - Other operating expenses
  = Operating profit (EBITDA proxy)
  Operating margin %

NET PROFIT
  - Interest expense (if applicable)
  - Tax provision (note: provide only if tax data is supplied -- do not estimate)
  = Net profit
  Net margin %

CALCULATION RULES:
- Always show the formula used for each line item
- Round dollar amounts to two decimal places; percentages to one decimal place
- Flag any line item where you used an estimate because the seller did not provide exact data
- If building a per-unit P&L, label all dollar amounts as "per unit" and all
  percentage amounts as "% of net revenue per unit"
- If building a business-level P&L, use total figures for the period provided

ANALYSIS SECTION:
After the P&L, produce:

1. MARGIN WATERFALL
   Show how gross revenue erodes to net profit as a visual waterfall
   table -- each deduction as a percentage of gross revenue.

2. TOP 3 MARGIN LEAKS
   Identify the three largest cost categories as a percentage of net
   revenue and flag whether each is above or below category norms
   (use: referral fee 8-15%, FBA fee 10-20% of ASP, advertising 10-20%
   of revenue as rough benchmarks -- flag these as directional, not
   absolute standards).

3. BREAK-EVEN ANALYSIS
   At current cost structure, what is the minimum net revenue per unit
   required to break even? What sell price does that imply?

OUTPUT FORMAT:
Present the P&L as a structured table with three columns:
Line Item | Amount ($) | % of Net Revenue

Present the Margin Waterfall as a separate table.
Present the Top 3 Margin Leaks and Break-Even Analysis as numbered sections.

BEFORE YOU EXECUTE:

1. If COGS per unit is not provided, stop and ask. A P&L without
   cost of goods is not a P&L -- it is a revenue report.

2. If the seller provides blended data across multiple SKUs without
   indicating it is blended, ask whether they want a business-level
   P&L (combined) or per-SKU breakdown.

3. Do not estimate tax liability. If tax data is not provided, show
   the P&L through operating profit and note that net profit
   requires tax data to complete.

4. Flag every line item where you had to estimate or assume a value.
   A P&L built on unverified assumptions is misleading.

5. If the period provided is less than 30 days, flag that short
   periods can distort fixed cost allocation and storage fee
   calculations -- monthly or quarterly periods produce more
   reliable unit economics.

=====

PASTE YOUR FINANCIAL DATA BELOW. Include: time period (month,
quarter, or year), gross product revenue, number of units sold,
COGS per unit, inbound shipping cost per unit, referral fee rate
or total referral fees paid, FBA fulfillment fee per unit, monthly
storage fees, advertising spend by type (SP, SB, SD), returns and
refunds, and any operating expenses you want included (software,
contractors, 3PL, etc.). If building a per-SKU P&L, provide data
for each SKU separately.

[YOUR DATA HERE]
What you'd paste after the divider
Period: March 2026
SKU: SPAT-3PK (Silicone Spatula Set)

Gross revenue: $18,240
Units sold: 729
COGS per unit: $7.35
Inbound shipping per unit: $0.48
Import duties per unit: $0.22
Referral fee: 15% of revenue
FBA fulfillment fee per unit: $4.75
Monthly storage fee (total): $210
Returns and refunds: $548
Promotional discounts (coupons): $320

Advertising spend:
- Sponsored Products: $1,640
- Sponsored Brands: $380
- Sponsored Display: $0

Operating expenses (monthly, allocated to Amazon):
- Software tools: $290
- Contractor (VA): $800
- Accounting: $150
01

Run this P&L monthly, not quarterly. Monthly P&Ls catch margin erosion early -- a gradual ACoS creep or FBA fee change shows up as a 1-2 point margin shift in the monthly view that a quarterly average buries.

02

The contribution margin after advertising is the most important single number in an Amazon P&L. It tells you the true unit economics of each sale before any overhead. If this number is below 15-20% on a standard consumer product, you have a structural problem that growth will not fix -- it will make it worse.

03

If your gross margin looks healthy but your net margin is thin, the culprit is almost always advertising spend (TACoS creeping above 15%) or operating expenses that haven't been allocated to the right products. Build the P&L at the SKU level, not just the business level, to see which products are carrying which costs.

What does the Amazon P&L Builder prompt do?
Build a clean, structured Amazon P&L from your raw financials -- breaking revenue down to true net profit after every fee, cost, and deduction. Most Amazon sellers know their revenue. Very few know their actual profit. This prompt builds the statement that shows the difference.
What data do I need to use this prompt?
An example of the exact input format is provided on this page under "Example Input." Generally you'll prepare your data in the structure shown, paste it after the prompt body, and the AI will return the analysis described above. If you're missing any inputs, the prompt will ask you what it needs.
How long does this take to set up?
Setup time for this prompt is 30-60 mins. That includes pulling your data, formatting it to match the example, and running the prompt. Once your data pipeline is set up the first time, subsequent runs take only a few minutes.
Which AI tool should I use this with?
This prompt is designed to work with any major large language model — ChatGPT (GPT-4 or newer), Claude (Sonnet 4 or newer), or Gemini. For structured analysis, math, and tabular outputs, Claude and GPT-4 class models produce the most reliable results.
Does this prompt work for Shopify or other platforms?
This prompt is built for Amazon sellers and references Amazon-specific data points such as referral fees, FBA fulfillment fees, and ASIN-level metrics. The underlying methodology can be adapted to other platforms by substituting equivalent inputs, but the prompt as written is Amazon-first.
What skill level is required to use this prompt?
This prompt is rated intermediate. Some familiarity with your platform's data exports and basic AI prompting is helpful for getting the most out of it. Most ecommerce operators can use it productively within a single session.
Is this prompt free to use?
Yes. Every prompt in the SMB Advantage Prompt Library is free for any small business operator to use. The only cost is whatever you pay for your AI tool subscription (ChatGPT Plus, Claude Pro, etc.).
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